ROOM RENTAL FEES   Non-Grad Rate Grad Rate*
The Ballroom 8 hours rental $1200 Free
  Less than 4 hours rental $600 Free
Thea’s Lounge 8 hours rental $590 Free
  Less than 4 hours rental $295 Free
Penthouse 8 hours rental $450 Free
  Less than 4 hours rental $225 Free
Leon's Lounge 8 hours rental $290 Free
  Less than 4 hours rental $145 Free
Boardroom, All Day (9am - 5pm, Mon-Fri) 8 hours rental $150 Free
  4 hours rental $75 Free
  2 hours rental $45 Free

*YOU MUST BE A CURRENT UBC GRAD STUDENT AND OVER 50% OF
THE PARTICIPANTS MUST BE UBC GRAD STUDENTS TO GET GRAD STUDENT RATES
Must Provide Valid ID at time of booking

A booking cannot be confirmed until a deposit (50% of the estimate cost)
has been paid and an agreement has been signed.
       
EQUIPMENT RENTAL FEES / per day   Non-Grad Rate Grad Rate*
Basic PA System with 1 Microphone, 1 Speaker, 1 Stand   $75 Free
Mixer   $50 Free
Extra Speaker   $40 Free
DVD Player   $15 Free
VCR Player   $15 Free
CD Player   $15 Free
Projection Screen   $25 Free
Flip Chart Rental (includes paper)   $25 Free
LCD Projector   $75 Free
Podium   $40 Free
White Board   $25 Free
Easel   $15 Free
Lapel Microphone   $35 Free
Wireless Handheld Microphone   $35 Free
Extension Cords   $10 Free
Linens ( per item)   $7.50 $7.50
Table skirting (Black, Blue)   1.50/ft 1.50/ft
Centre Pieces (per item)   $5 $5
Table Number stand (per Item)   $2 $2
Fire place (4 hours)   $15 $15
Delicensing   $150 $150
Special Occasion License   $70 $70
SOCAN fee(For playing music in an event)   $63 $63
Extra Microphone   $10 Free
LABOUR   $ per hour $ per hour
Bartender (Min. 4 hours) $18 $18
Room Setup and Take Down   $18 $18
Supervisor/Event Coordinator OR AV Technician
   $18 $18
Security   $20 $20
* Supervisors/Event Coordinator are required at Social functions with 100 plus people ( subject to change at the discretion of the Bookings Manager)
  • All functions must return facilities in the same condition as rented. A minimum charge of $40 will be applied for any facilities requiring further clean-up/repair after function.
  • All decorations must be approved by the Bookings Manager.
  • All guests must have 2 pieces of ID (one piece must be a government photo ID) at functions with a bar.
  • BARTENDER will be present till the last guest leaves the room.
  • If a bartender is required, the labour of the bar staff is paid per hour, 4 hour minimum, time includes: 1 to 2 hours setup.
  • Bartender(s) staffing levels for functions involving alcohol service are at the discretion of management
  • A 15% gratuity will be added to all host bars or host beverage services which involve labour.

Gratuities

A 15 % gratuity will be added to all host bars or host beverage services which involve labour

Last Updated: Sunday, January 24, 2010 8:46 AM